Google Gmail Shortcuts: Find stuff fast in your Gmail Account

Google Gmail has a number of great features.  One of the neat features about Google Gmail is the ability to quickly search your Gmail account for content based on a set of parameters.  Have you ever been in a situation where you knew you sent a message to someone, but can not find it or exactly when it was sent?  “I know I sent Darren a copy of the power point presentation on SEO” .  Well if you didn’t know it, Google Gmail has a built in feature to make looking for that email real easy.  There are a number of ways you could find this email quickly.  You could do a search with any of the following:

to:Darren has:attachment (result will be all messages to Darren with an attachment)

to:Darren filename:.ppt (result will be all messages to Darren that have a .ppt file attached)

Below is an extensive list of shortcuts for Google Gmail searches, although I do not believe it is complete, I think it is pretty through.

If you know of other Google Gmail Search functions, please let me know and I will add them to the list.

Function: Description: Examples:
from: Used to specify a sender

Example: from:Darren

Result: find messages sent from Darren

to: Used to specify a recipient

Example: to:Darren

Result:  All messages that were sent to Darren (by you or anyone else )

subject: Search for words in the subject line

Example: subject:Project Management

Result: Messages that have phrase “Project Management” in th subject

OR

Search messages matching A OR B

NOTE: “OR” must be in caps

Example: from:Darren OR subject:SEO

Result: Messages from Darren or with the subject SEO

(hyphen)

Used to exclude items in a search

Example: subject: Project Management -SEO

Result: Messages that contain Project Management but do not include SEO

has:attachment Search for messages with an attachment

Example: from:Darren has:attachment

Result: Messages that are from Darren and have an attachment

filename: Search for an attachment by its name or type

Example: filename:SEOPlan.docx

Result: Messages with a file attachment named “SEOPlan.docx”

label: Search for message by label (useful with the OR function)

Example: from:Darren label:facebook

Result: Messages from Darren that are labeled facebook

” “

(quotes)

Search for an exact phrase (Caps are not

considered)

Example: “Project Management and SEO”

Result: Messages containing exact phrase “Project Management and SEO” or

“project management and seo”

( )

Used to group words that should be included

Example: from:Darren (Project OR SEO)

Result: Messages from Darren that include the word project or SEO

in:anywhere Searches for message anywhere in Gmail (by default searches do not include trash or spam)

Example: in:anywhere SEO

Result: Messages in All mail, spam and trash that contain the word SEO

in:inbox Search for message in the inbox

Example: in:inbox from:Darren

Result: Messages from Darren that are in the inbox

in:trash Search for message in the trash

Example: in:trash from:Darren

Result: Messages from Darren that you have trashed

in:spam Search for message in the spam box

Example: in:spam from:Darren

Result: Messages from Darren that are in your spam filter

is:starred Search for message that have been starred

Example: is:starred from:Darren

Result: Messages from Darren that you have started

is:unread Search for message that are unread

Example: is:unread from:Darren

Result: Unread messages from Darren

is:read Search for message that are read

Example: is:read from:Darren

Result: Read messages from Darren

cc: Specify message where a recipient was cc’d

Example: cc:Darren

Result: Messages that Darren has been carbon copied

bcc:

Speficy messages where a recipient was bcc’d

(does not work messages you were bcc’d)

Example: bcc:Darren

Result: Messages that Darren has been blind copied

after:

Search for messages after a certain time period

(must be in the format yyyy/mm/dd)

Example: after:2010/12/03 from:Darren

Result: Messages from Darren after March 12th, 2010

before:

Search for messages before a certain time period

(must be in the format yyyy/mm/dd)

Example: before:2010/12/03 from:Darren

Result: Messages from Darren before March 12th, 2010

is:chat Search for chat messages (note that gmail puts chats into your gmail)

Example: is:chat (SEO OR Project Management)

Result: Chats that contain SEO or Project Management in them